Manage users

Access the Manage users menu

• Click the avatar in the upper right corner of the screen and select Admin panel.

  

  This will open the Manage users menu of the Admin panel.

View or search the user list

• To sort the list of users by various categories, click the respective column header.

• To search users by their IDs or emails or filter the list, use the search bar on top of the list.

Create a user

1. Go to the Manage users menu of the Admin panel.

2. Click the plus icon next to the Manage users item on the Admin panel.

   

   This opens the New user dialog.

3. Provide the new user's full name, email, and password in the respective fields.

4. To assign the Viewer type to the new user, expand the list under User type and select Viewer.

5. To assign a role other than the default Regular, expand the list under User role and select the required role.

6. (Optional) To disable onboarding tips for the new user, select the Skip onboarding checkbox.

7. Click the Create user button to finish the procedure.

Create a viewer (for installation with Hub)

If you're registered in Datalore via Hub, you create a viewer role in Hub and assign it to another user.

1. Create the Datalore Viewer role in Hub:

   1. Go to Roles | New role.

   2. Specify the name (arbitrary value) and click Create. In this instruction, it is assumed that you use the Datalore Viewer name. You will refer to this role when granting it to a user.

   3. In Settings, specify the key (datalore-viewer).

2. Assign the Datalore Viewer role to a user:

   1. On the Users page, select the user.

   2. Switch to the Roles tab and click the Grant role button.

   3. In the Grant role dialog, enter Datalore Viewer in the Role field.

   4. Set Scope to Global unless otherwise is configured.

   5. Click the Grant button to close the dialog and conclude the step.

View user profiles

User profile is the menu that allows to view users' account details manage their plans and roles, and access their workspaces.

1. To open a user's profile, click the respective item on the user list in the Manage Users menu.

   

2. (Optional) You can copy the link to the user's profile by clicking the link icon next to the user's name.

3. Switch to the following tabs for specific information:

   • General tab: user type, user role, and other basic information

   • Resources tab: user's plan, license, and machine and storage usage information

   • Computations tab: user's currently running machines

   • Workspaces tab: user's Home and own workspaces

4. To verify the user's email, click Verify email. Optionally, you can resend the verification email.

Change user's role

As a super admin user, you can change other users' roles.

1. Open the Manage users menu, find the user as described in the procedure above, and click the respective list item to open their profile.

2. On the General tab, expand the role list.

3. Select a different role from the expanded list.

Change user's plan

As a super admin user, you can manage plans for other users, including assigning a personal plan instead of the default one.

1. Open the Manage Users menu, find the user as described in the procedure above, and click the respective list item to open their profile.

2. In the user's profile, switch to the Resources tab.

3. Under Plan, expand the list and select the required plan.

4. Select the required plan from the list.

The selected plan is assigned to the user and will override any group plans associated with them.

Manage user's computations

1. Find the user and open their profile.

2. Switch to the Computations tab.

3. Sort the list of computations by clicking the respective column header.

4. To stop a computation, click the ellipsis icon for the respective list item and select the Stop option that appears in the popup menu.

5. To copy the notebook identifier of a specific computation, click the copy icon in the Notebook column for the respective computation.

Manage user's workspaces

1. Find the user and open their profile.

2. Switch to the Workspaces tab.

3. To open one of the user's workspaces, click the ellipsis icon for the respective list and select the Open option that appears in the popup menu.

   

   You will access the workspace from a new browser tab. As an admin, you can manage the workspace with edit rights.

4. To create a workspace that will be the user's own, do the following:

   1. Expand the Actions menu at the bottom of the user's profile and select Create workspace for user.

      

   2. In the New workspace dialog, provide a title for the new workspace and click Create workspace.

Ban a user

Banning users forbids them from any action in Datalore until unbanning, but their accounts stay in the system.

1. Find the user and open their detail view.

2. Expand the Actions menu at the bottom of the user's profile and select Ban user.

3. In the Ban user confirmation dialog, specify a reason for the action (optional) and click OK.

4. To unban the user, expand the Actions menu and select Unban user.

Delete a user

This action permanently deletes all data associated with this specific user, including all notebooks and their published versions. Deleted data cannot be recovered.

1. Find the user and open their detail view.

2. Expand the Actions menu at the bottom of the user's profile and select Delete user.

3. Click OK in the Delete user confirmation dialog.

Disable user registration

As an administrator, you can set up whether users can register themselves or not.

1. Click the Disable registrations button at the top of the Manage users menu to ban users from registering themselves.

2. To re-enable user registrations, click Enable registrations.